Flyers, Posters & Guest Speakers
Flyer Distribution
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The Bremerton School District uses Peachjar for electronic flyer communication to our families. School Board policy allows the District to distribute information regarding non-school activities from non-profit organizations that have social, recreational, or educational value.
- Paper flyers from outside organizations will not be distributed. All flyers must be submitted to and distributed electronically by PeachJar.
- Information about activities, that advocates, persuades or proselytizes in favor of a particular political, religious, or social viewpoint will not be approved.
- Only materials from non-profit organizations will be considered for approval. Include a copy of your 501(c) 3 designated letter.
- Board policy requires proof of liability insurance for any organization submitting a flyer for PeachJar distribution.
Frequently Asked Questions
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Why Peachjar?
Using Peachjar saves tons of paper and saves PTAs and other non-profit organizations thousands of dollars. Peachjar also eliminates a significant administrative burden for staff and volunteers.
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How are flyers distributed?
Peachjar sends the flyers directly to parents’ email inboxes. Flyers are also posted on school websites for easy access. To view a school's recent Peachjar flyer, click on the Peachjar link under "quick links" on any school's home page.
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How do I submit a flyer?
Please see the instructions below.
For assistance uploading a flyer or required documents, please contact support@peachjar.com or call 858-997-2117.
Instructions for uploading Peachjar Flyers
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Community groups / local not-for-profit organizations
To request flyer distribution, please follow the steps below.- Visit www.peachjar.com
- Register as an "Enrichment Provider" (account type) OR
- Apply for a Peachjar's Community Free account (read the guidelines) *
- Complete the required information
- Look for "business registration" and upload the following documents as a single PDF:**
- Certificate of liability insurance
- Non-profit (501C3) designation letter
- Upload your flyer
Once you upload the required documents and "check out", your flyer will automatically be submitted to the District Office where it will be reviewed. Once approved, your flyer will be emailed to all parents with valid email addresses and posted on school websites (look for the PeachJar links under "quick links" on all school homepages).
Note: Peachjar will automatically add the required disclaimer for flyers. You do NOT need to add that disclaimer to your flyer. The disclaimer IS required for posters that are posted in our schools.
Board policy requires that a copy of an organizations liability insurance certificate and non-profit designation be submitted on the Peach Jar website with your flyer before an e-flyer can be approved.
**Peachjar only has one spot for uploading documents (look for "business registration"), so required documents must be combined into a single PDF document. This can be done for free at smallpdf.com. Once you submit this information, you do not need to re-submit it (unless either document is expired) as it will auto-populate with your future requests.
*Peachjar's Community Free (Free Flyer Posting Program) was created to allow local community organizations to distribute their digital flyers to nearby schools at no cost when promoting a free event or activity that does not encourage participants to join a fee-based program, or include the opportunity to purchase products, services, or food and beverages. Peachjar limits organizations using Community Free flyer distribution to one posting every 30 days.
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Student clubs/groups/sports teams
Recognized student groups can share flyers for distribution to families via Peachjar.
Sending flyers to your school (only)
- The advisor may submit a flyer to the school’s office coordinator OR
- Students submit the flyer as PDF to the office coordinator and cc: the club advisor, coach, etc. (This allows students to have responsibility over the process, but keeps the adviser/coach in-the-loop).
Sending flyers to other schools (in the District) or districtwide:
- If a student group wants flyer distributed to other schools or districtwide, it must be submitted to Karen.Bevers@BremertonSchools.org by school's office coordinator, principal or club advisor (This is is to ensure that club advisers are aware of and approve the flyer distribution).
- The flyer must be in PDF.
- The email must include the schools to which the flyer should be sent, as well as any URL to which you'd like the message to be linkes.
Students/Staff: Click here for tips for promoting your school or club event or fundraiser!
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PTAs/PTOs/Booster Clubs
School PTAs can use Peachjar at no cost to distribute flyers about PTA events and activities. Please follow these guidelines for sharing information using Peachjar.
- Flyers must be promoting PTA activities - not other events or organizations or non-PTA events.
- Flyers must be submitted as PDFs.
- No edits can be made to the flyer by the school's Peachjar uploader or office staff.
- Please submit your flyer at least two weeks prior to your desired distribution date.
Sending flyers to your school (only)
Flyers you'd like distributed to your school only can be approved and uploaded by your school's office coordinator.
Sending flyers to other schools or districtwide
If you'd like to have your PTA flyer distributed to other schools or districtwide, please:- Submit your flyer to your school's Peachjar uploader via email at least two weeks ahead of your desired distribution date with the following information:
- A list of the schools to which you'd like the flyer to be distributed
- The date you'd like the flyer distributed
Your school's Peachjar uploader will forward your flyer to the District office for distribution.
Questions?
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Please send questions questions about poster and flyer distribution to Communications@BremertonSchools.org. NOTE: Approval for distribution will not be given over the phone or via email.
Posters
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Posters from outside organizations wishing to post for display on school grounds must first be provided to the District office (134 Marion Ave N., Bremerton, WA 98312) for approval and distribution to schools. Please send an electronic copy to Communications@BremertonSchools.org for approval prior to providing printed copies.All posters must display the following disclaimer: The Bremerton School District neither endorses nor sponsors the organization or activity represented in this document. The distribution of this material is provided as a community service.
District Newsletters
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The District does not information for organizations or events outside of the District in our monthly "We Are Bremerton" community e-newsletter or the BSD Family Updates newsletters (1-2x/month). We can include fliers from not-for-profit organizations providing learning or enrichment opportunities in our staff newsletter for staff to shae with students as helpful/appropriate (see guidance below).
How to submit content for the BSD Staff Updates newsletter
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- Staff updates are distributed the week after every board meeting. View the board meeting schedule here.
- We typically have two board meetings every month, but some months the board only meets once - so the newsletter is only scheduled to go out once those months. However, we might produce a second newsletter those months if we have timely information we need to get out to staff.
- To submit an idea or information for the Staff Updates newsletter, please contact Karen.Bevers@Bremertonschools.org.
- A jpg/png image is preferred.
- PDFs are also accepted
- We do not have the capacity to copy/paste/reformat a bunch of text but are happy to link to your organization/event website from our newsletter.
Guest Speakers
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The Bremerton School District appreciates your interest in giving a presentation or being a guest speaker. All presentations or guest speakers must be approved by the building principal.
Requests for guest speakers/presentations from community organizations can be submitted for consideration two ways:
- With a referral from a current Bremerton School District staff person who must complete and submit this form to the school principal. Guest speaker request - fillable form.
- By a community member by completing this online form.
Requests for guest speakers/presentations from staff:
Please complete this form and submit it to your administrator for approval for a guest speaker for your classroom, or to recommend a guest speaker for a school assembly or event.
